Individual Study Plan (ISP) meeting

The purpose of ISP meetings is to monitor the progress of doctoral education.

The department representative (IR) is responsible for setting-up the meeting. The following individuals need to attend: the doctoral student, the main supervisor, and the IR. Assistant supervisor(s) should also participate.

ISP meetings should be held annually but may be held more frequently if necessary. The first meeting should take place no later than 2 months after the doctoral student has commenced the studies. At this first ISP meeting, the director of postgraduate studies (studierektor för FU) should be present.

Before each ISP meeting, the doctoral student should produce an updated ISP to be sent to the relevant parties well in advance of the meeting.

The following should be addressed during the meeting:

• Discuss the doctoral student's learning and research work (progress, challenges), plan future activities, and address any issues.
• If necessary, revise the updated ISP.
• The doctoral student should be given the opportunity to have an individual discussion with the IR.
• In some units/divisions the ISP meeting is followed with a developmental conversation (utvecklingssamtal) between the doctoral student and the IR.

Immediately after the meeting, the doctoral student should:

1. Revise the Individual Study Plan (ISP) in line with what was agreed during the meeting.
2. Lock the ISP in the system.
3. Ensure that the ISP gets signed. 
        The following individuals are required to sign the ISP:
             Doctoral student
             Supervisor(s)
             Department representative
             Director of postgraduate studies
             Head of department
   Signatures can be collected either a) digitally or b) manually.
   Please note: All signatures must be collected using the same method. 

a) Option: Digital signature - EduSign

4. Send the ISP via EduSign for signature to all required signatories (see above).
5. Email a PDF of the signed ISP to the director of postgraduate studies (studierektor för forskarutbildningen) and to the postgraduate education administrator (FU-administratör), within one week after the ISP meeting.

b) Option: Manual signature

4. Print a copy of the ISP.
5. Sign it and ensure that the supervisor(s) and department representative (IR) also sign.
6. Hand in the ISP to the director of postgraduate studies (studierektor för forskarutbildningen) within one week after the ISP meeting. The director of postgraduate studies will sign and forward it to the head of department (prefekt) for final signature.